巧嘴秘书情景对话 第4期:备忘录

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第五单元 备忘录 会话 1

A:Can you tell me the differences between a letter and a memorandum ,Miss Zhong?

A:你能告诉我信函和便函有什么区别吗，钟小姐？

B:Certainly.A letter must be sent out of the company and must be mailed or posted. A memorandum is a communication within an organization.

B:当然可以。信函必须从公司里送出去，要通过邮局邮寄，便函是一个单位内部的沟通形式。

A:Should we use the layout² we use for a letter when we write a memorandum?

A:写便函时同样用信函的格式吗？

B:No, not necessary. Usually we have a set form which is printed. We just fill in the printed forms and send it to the person or the offices concerned in the company.

B:不，没必要。通常是用事先印好的固定格式，只要填写印好的表格，然后把它送往公司内有关的人员或部门就行了。

A:It seems quite easy to write a memorandum. Could you show me a sample copy?

A:看来写便函很容易。你能给我看一份样本吗？

B:Of course, let's me find one for you.

B:当然可以。我来给你找一份看看。

Conversation 2

会话2

A:Mr.Smith, while you're out, the sales department called and asked you to lunch next Wednesday.

A:史密斯先生，你外出时，营业部来电邀请你星期三中午一起用餐。

B:I'll put them in my schedule. Are there any other messages?

B:我会排入时间表。还有其他留言吗？

A:Oh,yes, Miss Chen informed that the monthly³ management meeting has been changed to July 11 and I've marked your diary accordingly⁴.

A:噢，有的。陈小姐说每月高层例会已改在7月11曰，我已替你记入日记簿内。

B:Thanks a lot.

B:谢谢。

A:Here is the agenda⁵ for the meeting and that's all for the messages.

A:这就是例会的议程，没有其他留言了。

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